Call for Operations and Finance Officer
FYEG is opening a vacancy for an Operations and Finance Officer starting as soon as possible and mid-September 2023 at the latest (exact date negotiable) in its Brussels office.
What is FYEG or the Federation of Young European Greens?
FYEG is an international NGO registered and operating under Belgian law. We are a dynamic youth organisation that unites Green youth movements, young Green activists and Green political organisations from all over Europe. We organise youth projects, summer camps, international trainings, conferences, campaigns, direct actions and serve as a youth lobbying organisation and a platform for the exchange of ideas and knowledge among European Green. You can find more about FYEG at https://fyeg.org/who-we-are.
Role description
The Operations and Finance Officer will coordinate FYEG’s financial, HR and administrative management. They will be mainly responsible for:
1. Financial coordination of the organisation: planning, monitoring and reporting for the general budget of FYEG; supporting activities financial monitoring and reporting; coordinating general bookkeeping and accounting (with the support of the Administrative Assistant).
2. HR and well-being coordination: coordinating HR processes including recruitments, staff on and off-boarding, appraisal talks, staff training, etc.; coordinating HR administration (contracts, payroll, holidays, etc.); coordinating HR and well-being frameworks and guidelines; coordinating office retreats and team-building.
3. Operating grant coordination: coordinating grant application and reporting with the support of the Secretary-General.
4. General administrative coordination: managing and monitoring compliance with legal requirements (Belgian registers, banks, taxes, HR, etc.); co-managing access for IT tools in cooperation with the Communications and Campaigns Manager; Oversee logistics for statutory events.
The Operations and Finance Officer will also support the general functioning and development of FYEG’s activities with ad-hoc tasks.
This is a position requiring very good organisation and time management skills, responsibility, ability to work independently and often under time pressure. The Operations and Finance Officer works under the supervision of the Secretary General and the Executive Committee of FYEG.
Requirements:
Basic experience in financial management;
Basic experience in administration of an organisation and/or office;
Strong spreadsheet skills;
Structure and process oriented mindset;
Good organisational and time management skills;
Good computer skills and digital literacy;
Ability to work independently and to take initiative;
Attention to details and ability to set-up and follow consistent processes and structures;
Independent in the English language with strong writing skills;
Independent level in French or Dutch;
Good teamwork and personal communication skills;
Good people skills and the ability to work in multi-cultural teams and environments;
Flexibility to travel and occasionally work during evenings or weekends.
Additional assets:
Knowledge of Belgian law, especially concerning labour law, NGOs and finances;
Experience in human resources management;
Experience in grant management;
Experience with bookkeeping and accounting;
Experience with an accounting software (especially Odoo Enterprise);
Experience with grant application and reporting (especially CERV, Erasmus+, EYF);
Experience in event organising and logistics;
Experience of working in the non-profit sector;
Understanding of Green values such as ecology, feminism, anti-racism and social justice;
Previous involvement in a local or international youth organisation;
Knowledge of other languages;
Equal opportunity:
FYEG strives to promote gender balance, diversity and inclusion within its structures. We are committed to creating an inclusive environment based on mutual respect and to promoting active political participation of persons with disabilities and of disadvantaged groups. All applicants are encouraged to submit their application and to self-identify if they wish to, on either their cover letter or CV. In case of equal appreciation on competence and suitability for the position, preference will be given to applicants from disadvantaged groups. In any case, responses will remain confidential within the human resource responsible.
For this specific position, given the nature of the tasks, the short timeline and the limited capacities of the admin unit, FYEG will not be able to apply for a work permit. This means candidates must be eligible to work in Belgium at the time of application.
Working conditions
Job Title:
Operations and Finance Officer/Manager
Line Manager:
Secretary General
Contract:
undetermined full-time employee contract
Working hours:
35 hours/week over 5 days with flexible working hours, core working hours between 10:00 and 16:00 and possibility for one day of telework per week
Salary (gross)
2365€/month gross salary (approximately 1915€ net, depending on your personal situation)
Benefits
7€ worth meal-vouchers for every day worked (averaging 130€/month)
Coverage of daily transport between home and work (amount dependent on the distance and mode of transport)
Telework allowance of 125€ per month
Holidays
20 days of paid legal holidays per year
additional holidays between December 25th and 31st
Where
The selected candidate will be required to be based in Belgium from the start of the contract in September (exact date negotiable).'
How to apply?
To apply, please complete the online Application Form (https://www.formpl.us/form/5802421910110208) as soon as possible. We will assess the applications as they come. You will be asked to upload a CV and a cover letter explaining your motivation in one single PDF file (maximum 3 pages in total), with your first and last name as the name for the file. Any questions about the position and application process can be sent via email to applications@fyeg.org but only applications submitted via the Application Form will be considered.
Shortlisted applicants will be contacted within 2 weeks of their application at the latest. They will be invited for an interview and practical assignment that will take place online or in Brussels.
