Executive Committee (EC) Skype conference 25-02-2013
Time: 19:00-21.15 CET
Attending people: Steva, Ingrid, Micha, Terry, Maggie, Phil
Missing: Krassina
1. Opening of the meeting
2. Elections
3. Confirming the quorum and validity of the meeting
At least four EC members have to be present for the meeting to be valid
The meeting is valid
4. Approving the agenda - approved
5. Personal Update - including political update - provided
6. Office:
a) update
Approved grants:
Commission admin grant – 50000
Green group cooperation on spring and autumn conference – 20000
b) accountant
The previous accountant was contacted, waiting for response.
Steva cooperates with the new one by now.
c) reports
d) interns
Procedure: we applied, were checked and approved, thus we are registered now in their database, we need to submit dates when we would like to have the intern, they spread it on website, they provide language classes, insurance, salary.
It is only for EU citizens.
Decision: Micha and Steva prepare proposal for WC ECM.
Call was sent out with the DL of 3rd of March.
Person responsible: Maggie
To do: install a pad
e) finances
The budget overview shall be prepared for the WC ECM.
Person responsible: Steva, Maggie
7. Internal structure
a) EC
Overview of the participation was sent to the EC mailing list.
A report from AC will be sent to the EC during the coming days.
Decision: registered voters still get oportunity to vote by extending the deadline (to be considered due to the fact, that there is a possibility one candidate could get absolute majority in this round if all registered voters could vote.
Steva will communicate this to the AC.
Wintercamp ECM: Start on Saturday, 9th at 16:00 on 9th until Monday, the 11th at 20:00.
Minttu proposed a short training useful further process of SPP - on vision and mission.
Decision: The Training can take place, before or after the FYEG ECM. Jakob will communicate with Minttu.
Agenda: to be prepared by Ingrid.
b) WGs
c) MOs:
d) SPP:
The editorial group started to work, divided into 3 groups working on different objectives.
They will work less on implementation, focus more on structure of the document and on coherence.
Discussion about who is going to prepared discussed IRPs changes is open. More input next week.
8. Communication
a) internal communication
Jakob and Ingrid work on improvements of the platform and suggested changes and useful tools to EGP. The platform could serve as storage of important documents.
Decision: the call for updates shall be sent out to MOs after the EC online elections.
b) external communication
Two PRs have been prepared, EC needs to vote:
- Youth Guarantee:
Person responsible: Terry
Publishing date: 27th Feb
Will be published on website, facebook, twitter and sent to media,
Intn'l Women's Day
Publishing date: 8th March
Phil works on image-collage to share on facebook (FYEG against glass ceiling)
Website, social networks (share it within our MO's)
Fukushima
Prerson responsible: Phil
Publishing date:11th March
- Will be sent out to the press on time ( maybe in addition with a Japanese NGO - publish it also there)
- World Water Day
Person responsible: Krassina
Publishing date: 22nd March
c) web
Jakob and Steva have worked on a new structure and they will propose it to the EC in the mailing list. EC comments and approves. Jakob then sends call for the designer.
d) Ecosprinter
Update: They have a new website, needs to be promoted
e) Newsletter
no update
9. Networking
a) CDN
Phil provided short second-hand update, proper update will be given by Krassina at the WC ECM.
b) GYG
Update:Micha and Sarah (GYG) with cooperation with Adessou have been working on application for a grant to make Adessou representatives able to join FYEG statutory activities. Micha and Steva work further on the application.
c) Falafel:
Micha will try to find places for a few european falafel people and fundraise for to or so non-EU representatives to join the conference on youth crisis in Brussels.
d) EGP
Michael will come up with a concept.
The task division will be done in Finland
e) GGEP
Update: Financial support as requested.
f) European youth forum
Maggie and Steva install a doodle till Wednesday with candidates - vote till Friday
DL for applications: 5th March
Proper discussion - at the ECM.
h) Other organization’s activities
11. Activity plan
a) projects work in progress (application/preparation/execution/reporting)
UPDATE: Jakob and Ingrid will prepare an update and decisions to be taken at the ECM at the Wintercamp
Update: Prep-team meeting took place. They are still searching for co-funding for the second event (the conference) in Lisboa
no update
Update: Terry is working on a de
Decision: Jakob works on booking the hostel for the event.
Update: Jakob sent out a call for participants for climate change talks in Bonn.
skipped
Can do it, Dragana briefed me on the CDN G.A (move on I did it already under CDN)
-> Should be on the agenda for ECM WGM
Terry to update next week
There will be the preparatory team meeting in Brussels on 6th of March.
b) project ideas
CDN has been asked to host the project, they have not answered yet. Terry will keep the EC updated.
12. Any other business
Note: Discussion 2014 Project possibilities to be added on the agenda of the ECM-Finland.
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