Executive Committee (EC) Skype conference 17-09-2012 19:00-21.00 CEST

1. Opening of the meeting
2. Elections
• Election of moderator: Krassina
• Election of minutes taker: Jakob
3. Confirming the quorum and validity of the meeting
At least four EC members have to be present for the meeting to be valid
6 are present. valid.
Attending people: Phil, Terry, Ingrid, Krassi, Steva, Jakob , Micha
Missing:Chema, Maggie
4. Approving the agenda
approved
5. Personal Update - including political update
Political issues: Arab world riots (w.r.t. anti-mohammed movie)
6. Confirmation of decisions taken during the week
7. Decision follow up
• Coordination of Webmaster: everything is fine
• project assistant e-mails and office work: Steva will give Shenna access
• campaign handbook GEF: Phil is in touch with GEF
• KYG fundraising on FYEG website update: Ingrid, there will be sent a text to webmaster today/tomorrow
8. Office:
a) update
General update:
• Accountant: Decision: Accountant recommended by Steva and Jakob was accepted. (the stricter, slightly more expensive one)
Reports:
Winter camp EYF report – submitted
LGBTQ seminar Zagreb - today (financial and narrative (Dragana is finalising it) – finished few days ago; but have to be sent to GEF
Finalise budget plan for LGBTQ Belgrade with Paolo from HBS office in Belgrade - done
Visa letters for Youth Speakers' training - done
Start preparing receipts for EGP financial support – not yet
Rio +20 seminar project report (not priority this week) - postponed
Project applications:
Energy seminar – submitted: Thanks Steva & Shenna!!!!
Falafel seminar - Phil was in the office. Made a draft. Steva is finalizing application tonight: National agency will be asked whether it would be ok, if not ALL partners will send the originals
Winter Camp – application written and form filled. Waiting for input from Veli and Finnish national agency
Migration study session – priorities of EYF changed and they are discussing changes in application. Input from office needed
Glassbreaker's seminar – Dragana was working on Zagreb's report, Belgrade seminar and today on CDN study session, so this is still on her list
Publication -Judith and Vesna replied. Vesna will work on the application
Digital rights
Global justice WG:
Peace wg : Dragana could maybe take care of the budget
Shenna was involved in writing applications that the office is involved in.
Administration:
◦ Securex salaries – not done
◦ Shenna's employment follow up (contract sent) – no answer yet
◦ website bills to be paid – not paid yet
◦ prepare for the work with accountant – not yet
◦ EC meeting accommodation in Belgrade – done
◦ email access: Steva needs to take care of this
Additionally, worked with Djole, Dragana and Terry on LGBTQ belgarde arrangements and communication with HBS in Belgrade
9. Internal structure
a) EC
• minute taking: Minute takers should read through the minutes immediately before they send it to the list.
• There is a folder in the drop-box containing "minutes" of off-minutes comments not to be published
b) WGs
• coordinator's meeting - Ingrid will send pad for the EC members to fill in points they think should be discussed
c) MOs:
• meeting with the Swedish young greens: Ingrid sent an email reporting from the meeting. Swedish are skeptical about bus-tours for election (i.e. they won't take part in it).
d) SPP:
SPP answers: The MOs keep answering slowly to the questionnaire, but the WGs are quite active on this.
SPP meeting: We still need the agenda, optionally speakers, Jakob is working on this. Jakob is making a suggestion for overall agenda.
Jakob will contact speaker, send calculation to EC, decision afterwards
10. Communication
a) internal communication
skip
b) external communication
Editing movie: Terry will contact the editor again
Jakob needs to prepare the call for the new Press-Officer
• MO press list: skip
• Pussy RIOT promotion for Sakharov Prize:
Decision: Phil will check what we could do to promote Pussy Riot for a prize. To avoid conflict: GGEP is supporting Iranian director Jafar Panahi.
c) web
• Christof is doing a great work, will try to come to the SPM, put calender on the web site
d) Ecosprinter
skip
e) Newsletter
skip
11. Networking
a) CDN
Joint ECM with CDN: skip
b) GYG
Common mailing list:
share list (and in what way) with other (non EUR) Steering Committee members
Decision: The European section of the SC will decide whether they would like to have the others on
c) Falafel:
skip
d) Student's network
read Ingrids update by email (thanks!)
e) EGP committee meeting: report sent. (by Terry)
Athens council issues:
- panel debate:
Proposal to cancel, bc we have a lot of work and the responsible EC Member doesn't work on it.
Decision: Micha will check with the greeks, we will cancel by next Monday if someone has not been working on this
- resolution: All EC members to contribute to it. It's on us, otherwise we won't have a resolution.
- train: Phil was working on it, seems it's not going to work, because the train-connection to Athens is problematic
financial proposal:
Maggie is going to draft something. Office rent is in the FYEG budgetline. So we have to subtract 8000 Euros.
working groups: Jakob will send report soon
f) GGEP
financial proposal 2013: Maggie is going to draft a request: proposal: 15000 € first GA, 10000 € for second GA
g) European youth forum
• Jakob will make a proposal for FYEG opinion about Work plan: and he is still working on it.
h) Other organization’s activities
• Global youth forum in Bali, 4-6 December - we have to write them and ask for reimbursements
Decision: Micha will write to them.
• Green leaders
Decision: skip for today
Decision: Krassi will check whether she wants to go, once she read the call, if not she will send email to Ingrid and we will send out a call
• Swedish green forum
Read email sent by ingrid. Ask questions at the next skype conference.
12. Activity plan
a) projects in preparation
b) projects applied for
c) approved projects
• LGBTQ seminar belgrade
sufficient participants (55 people), but we had troubles finding food and meeting room, info-sheet and security-issue info has been sent.
PANEL DEBATE: planned together with GEF, but is not organized yet. If it won't happen risk to look bad in front of HBF.
ECM in Serbia: Terry and Steva will be stressed. We need an agenda- Krassi will prepare it, Ingrid will help her.
money: Terry will ask to use the COP money from Ulrike (MEP) for the LGBTQ seminar.
• Turn the green volume ON
We need participants, many MOs didn't send sufficient people. Solutions will be found.
• LGBTQ seminar Tuzla
Fundraising plan that Dragana has worked on, support of Ulrike likely
• Winter camp
skip
• second GA fall 2013
skip
• COP18 Workshop: prep-team selection, see Jakobs' email
Jakob will give his part to Shenna and make a doodle with prep-team selection.
Decision: Olfa and Laura will be in the prep-team
d) past projects
Rio+20
WGM: Ingrid working on follow-up
e) projects and campaigns
• Debating Club:
• Decision: Call will not be sent with the WG calls
• Youth emancipation publication:
Maggie will probably go to a YFJ YEA conference and present the publication there. Somebody should take the responsibility.
Decision: Terry and Phil will fight about it
conference in the Parliament: Can some of the COP-Prep-team Members be on FYEGs list? Probably not
• Energy and Campaigning Seminar
• Application sent, see above in Office applications
• new media seminar
-skip
13. Political stuff
a) press releases
- skip
b) ideas
Pussy Riot Support for Sacharow Prize
14. Any other business
Conference on Global Perspectives on Development Frankfurt
Decision: Ingrid will send out a call for people to play pax
- TSGC request by the Frenchies
Decision: phil keeps communicating with them
- Invitation Singing for the climate 23.09 Brussels
Climate change WG is working on it