Executive Committee (EC) Skype conference 04-03-2013
Time: 19:00-21.15 CET
1. Opening of the meeting
Attending people: Jakob, Ingrid, Steva, Maggie, Terry, Micha
Missing: Phil, Krassi
2. Elections
Election of moderator: Ingrid
Election of minutes taker: Steva
3. Confirming the quorum and validity of the meeting
At least four EC members have to be present for the meeting to be valid
4. Approving the agenda
5. Personal Update - including political update - provided
6. Confirmation of decisions taken during the week - skipped
7. Office:
a) update
b) accountant
c) reports
d) interns
Decision: Prolong deadline untill Friday this week. Encourage people to apply. Steva and Maggie
e) finances
Update: report will be ready for ECM (Steva will try to send out reports on Thursday)
9. Internal structure
a) EC
vote for new EC member
They gave two weeks for the second round as well. Next Tuesday is deadline. Advisory Committee will send reminders tomorrow.
Wintercamp ECM agenda - Ingrid sent proposal for Agenda.
general concept/ missing points/ moderation and minute taking
Concept and proposal for moderation are accepted
Ecosprinter + EC meeting, perhaps Friday during the CoE, GEF and VISIO presentatio
Krassi, Micha and Ingrid will be there on behalf of EC. Others should send ideas and input before.
Minttus workshop
Vote:
1. Mononday at 8pm - 2
2. Not having it at all - 1
Abstain - 2
Decision: Jakob will communicate to minttu that she should respond soon whether Monday evening is fine for her, (Monday at 8pm). Otherwise we cancel it, bc agenda's packed.
b) WGs
Palestine Pepais resolution, 5 pages
Pace WG is making a resolution on Palestine/israel conflict. Ingrid will ask them to make process open. PPC last year had a proposal how to proceed in this situations.
We discuss this on ECM
c) MOs:
letter to Croatian MO
Aproved!
task: to provide overview of what MOs' membership status should change at the GA for the Winter camp ECM - to be further discussed at ECM
We need an overview over which MOs paid their membership fees. Maggie and Steva will send it tomorrow.
d) SPP:
Update Jakob will send the document before ECM
10. Communication
a) internal communication
platform - no update
update email lists
Decision: the call for updates is sent out to MOs after the EC online elections.- Jakob and Chris are taking care of it. Reminders will be sent after EC member elections
b) external communication
PRs - international women's day
PR is approved. Still waiting for picture from Phil. Dragana will send it out.
Fukushima - Phil is drafting one.
World day of water - Vote on it over EC list asap
c) web
Update moving web site
Jakob will send Call this week. We discuss further procedure on ECM in Finland
d) Ecosprinter
e) Newsletter
11. Networking
a) CDN
b) GYG
Africa-Europe youth platform (applied). Micha didnt apply.
seed funding: We wll check it out. (Micha)
c) Falafel:
falafel representatives at Youth emancipation conference in Brussels (not possible)
Micha will check out the possibilities of having the meeting together with the EGP council instead
d) EGP
Action before Council 9th of May (Day of Europe)
Fringe Meeting - general about FYEG
Youth Unemployment - big session
Youth paper discussion
note: to promote Youth emancipation publication with a small campaign
e) GGEP
Crisis conference (needs to be a constant point for the next month!)
- Discuss on ECM
Vesna was there. Iva, Maarten and Sebastian couldnt make it. We need to send out the call for 10 places. Micha and Steva will prepare a call and send it out (Wed evening)
Terry will be there.
- Call for Pax for FYEG
EC members will inform Micha if they are able to come till Wednsday.
Other important points will be discussed on ECM.
f) European youth forum
Advisory Council nominee = Vesna (Terry +1,)
PoT nominations = Steva, Silvio, Teo (Terry +1)
e-mail with explanations is sent to EC list
Voting tonight on secret doodle link
We discuss further on ECM in Finland
New point - PPYOs meeting;
Report is on EC list and we dissuss issues on ECM in finland
h) Other organization’s activities
12. Activity plan
a) projects work in progress (application/preparation/execution/reporting)
Second SPM 15th - 18th of February
Winter camp 02-09th of March
program
speakers
participants
EC participation
budget
New Media Summer School 29th April - 3rd, (28th,4th travel dates)
General assembly
minutes from GA 2012 - Ingrid and Steva
Jong Groen wants conference on Europe Friday evening
EC is positive. Ingrid will communicate to Raf
Raf is asking for budget - Steva will send it tonight.
Presidency: Teo Kortman (his name is Comet now) from CDN would like to join it
Financial situation with speakers
General policy is that we reimburse travel costs. MEPs are usually covering their travel.
Everybody should give an updates on where they stand with the recruitment of speakers by email to Ingrid and Micha
Energy and Campaigning training
UPDATE: Reminder for Prep-team-Member nomination has been sent, deadline 10th of March
Summer camps:
Germanspeaking
English-speaking: Had a skype conference, is going fine
Eastern Europe
BeNeFranceLux & Mobility Seminar May by French YGs
Southern
Second GA fall 2013agenda - to be discussed at the ECM
DECISION: The agenda can be confirmed towards the German Young Greens
COP 2019
hostel booking:
UPDATE: not yet booked. (to be done: 40people in Warsaw hostel, close to venue/center, between 15th and 22nd of November)
Intersessionals in Bonn:
Jakob will send applications of candidates to EC list. If there is no objection within 2 days and less than 4 applicants, Jakob will nominate them all.
Youth emancipation publication
printing
UPDATE: Micha is on it. Disscuss over beer in Helsinki.
ECI
LGBTQ network(Update Phil)
Gender publication printing costs
They will have skype tomorrow about it.
Green Compass publication:
b) project ideas
glass breakers
update
CDN is still decidig
13. Political stuff
a) press releases
b) ideas
c) discussions
14. Any other business
Maggie is asking the yfj whether they are doing something on Erasmus initiative.
