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Call for host organisation - General Assembly 2019

DEADLINE: February 23rd 2019

 

Dear FYEG Member Organisations,

 

FYEG's Executive Committee is re-opening its call for a host organisation for FYEG’s 2019 General Assembly (GA) scheduled for mid-August of 2019. We would like to encourage our Member organisations (MO) to apply! This GA will be particularly exciting, as we will be celebrating the success of our campaign for the 2019 European Parliamentary elections!

Generally, the GA is to be hosted by a different MO every year, and FYEG strives for regional balance in the organisation of its events. Therefore, please take into consideration the list of the places of previous GAs: 2018 Utrecht, the Netherlands; 2017 Madrid, Spain; 2016 Prague, Czech Republic; 2015 Tbilisi, Georgia.

If your organisation is interested in hosting the next GA, we kindly ask you to submit a short application to help us decide on the best possible location. This application should contain:

  • An overview of the accommodation options: mainly youth hostels (or students dorms, cheap hotels or whatever that is affordable) including costs per night per person, breakfast and other meal options for about 100 people, other facilities that the places offer; whether the hostels are close to the meeting venue options; any other relevant aspects. Please be sure, that this hostel is ready to host international groups;
  • An overview of the transportation options that the place offers: is it easily accessible by road, railway or airway? What are the average costs of travel from various regions of Europe? How many delegates will need a visa and what are the capacities of the MO to assist in this process?
  • The availability of a meeting venue suitable for around 100 participants.  Can your organisation provide such a space; or if it has to be booked, what are the costs?
  • Co-funding possibilities (which can be the organisation’s own resources or the result of fundraising efforts - note that FYEG will cover the majority of the expenses of organising the GA)
  • Ideas for political actions before, during or after the GA (not obligatory, but encouraged);
  • A short statement on behalf of your organization, expressing the interest to be the host of the General Assembly 2019 and the commitment to take part in the entire planning and organisational process. This gathering will last for about 4 or 5 days and will consist of the statutory meeting (the GA itself) and the Summer Conference. Please consider that this is a longer term commitment as the preparations might require your local team’s attention 2-3 months prior to the event, so make sure you have enough people who can remain committed for this period of time.

 

Take into account that FYEG’s GA’s program is built together with the hosting organisation and any creative and experimental proposals will be welcomed! Organizing a General Assembly is time and resource consuming, but it is a worthwhile effort and a well-invested time, as well as a great opportunity for visibility and team-building experience for your organisation. FYEG will support you throughout the preparations.

 

So to recap: If you would like to host FYEG’s GA of 2019 please send an application containing the following information:

  • The resources of your organisation (human and other) that you are ready to invest in this event.
  • Options for travel, accommodation, meeting venue and meals.
  • Co-funding possibilities.
  • Ideas for political actions.
  • A statement of willingness to host the GA 2019.

 

Please send all documents by the 23rd February 2019 by e-mail to office@fyeg.org and antoine@fyeg.org. If you are interested to apply but need more time to gather the documentation, please let us know by the 23rd February and we can sort it out.

The decision regarding the selected location will be communicated by early March.

For any questions, including regarding the budget of the General Assembly, please do not hesitate to contact us on the above listed e-mails.

Please note that the GA must take place in August and that FYEG has only limited flexibility regarding the possible dates. Contact us if you have any question.

 

Best wishes,

FYEG Executive committee,