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Call for Host of FYEG General Assembly 2018

Call for Host of FYEG General Assembly 2018

Deadline: 11th September 2017

Dear FYEG Member Organisations,

FYEG's Executive Committee would hereby like to announce the opening of a call for a host for the next General Assembly (GA) and Spring Conference, scheduled for the end of May or beginning of June 2018. Member Organizations are encouraged to apply!

Traditionally, the GA is to be hosted by a different Member every year, and FYEG strives for regional balance in the organisation of its events. In 2018, FYEG will celebrate its 30th anniversary. Therefore, we will aim to have the GA in a central location in order to facilitate a broad attendance of the Spring Conference and the festivities. We particularly encourage centrally located MOs to consider applying. Please take into consideration the list of the places of previous GAs: 2017 Madrid, Spain; 2016 Prague, Czech Republic ; 2015 Tbilisi, Georgia ; 2014 Strasbourg, France;  2013 Mechelen, Belgium.

If your organisation is interested in hosting the next GA, great! We kindly ask you to submit an application to help us decide on the best possible location.

This application should contain:

  • An overview of the accommodation options: mainly youth hostels (or students dorms or cheap hotels or whatever is affordable) including costs per night per person and breakfast for about 100 people, other facilities that the places offer; whether the hostels are close to the meeting venue, accessible for people with disabilities; any other relevant aspects. Please be sure, that this hostel is ready to host international groups.
  • An overview of the transportation options that the place offers: is it easily accessible by road, railway or airway? What are the average costs of travel from various regions of Europe?
  • The availability of a meeting venue suitable for around 100 participants and, if needed, occasional birthday celebration activities (political discussion, party) for up to 200 people. Can your organization provide such a space; or if it has to be booked, what are the costs?
  • Suggestions for meal options (vegetarian and affordable) at or close to the meeting venue.
  • Co-funding possibilities
  • Ideas for political actions before, during or after the GA (not obligatory)
  • A short statement on behalf of your organization, expressing the interest to be the host of the GA and the commitment to take part in the entire planning and organizing process. This gathering will last for about 5 days and will consist of the statutory meeting (i.e. the GA), a conference and different social activities celebrating FYEG’s 30 years.

Spring/summer 2018 might be a troublesome electoral period for some of you, but take into account that FYEG’s GA’s program is built together with the hosting organisation and creative and experimental proposals will be welcomed! Organizing a General Assembly is time and resource consuming, but it is a worthwhile effort and a well-invested time plus a great team-building experience for your organisation. FYEG is also planning to launch its campaign for the 2019 European elections at the 2018 GA, and we encourage the host organisation to make political use of this event.

So, to recap: If you would like to host FYEG’s GA of 2018, please send an application containing the following information:

  • the resources of your organisation (human and other) that you are ready to invest in this event
  • options for travel, accommodation, meeting venue and meals
  • co-funding possibilities
  • ideas for political actions
  • a statement of willingness to host the GA 2018

Please send all documents by the 11th September 2017 (midnight CET) by e-mail to office@fyeg.org and paula@fyeg.org.

The decision regarding the selected location will be communicated by 25th September 2017.

For any questions, please do not hesitate to contact us on the above-mentioned addresses.

Best wishes,

FYEG Executive Committee